RosterEngine — Healthcare Rostering, Engineered

The lifecycle

One engine for the whole roster lifecycle.

Most tools hand you a roster and walk away. RosterEngine stays on — building, refining, and actively running your rosters as conditions change.

01 / BUILD

Built around your service

We map every rule that matters — skill mix, supervision ratios, leave, fatigue limits, awards and EBA constraints — into a model that reflects how your unit actually works.

02 / OPTIMISE

AI does the heavy lifting

Our optimisation engine explores millions of valid combinations to balance coverage, cost, fairness and wellbeing — finding rosters a human could never compute by hand.

03 / RUN

Kept running, live

Sick calls, swaps, surges — we re-solve on the fly and keep your roster valid and fair every cycle. It's a service that operates, not a file you download once.

Built with you

Your team helps build the roster — or we start from the one you have.

A roster only works if the people on it trust it. So we build it alongside your clinical team, capturing the unwritten rules and preferences that never make it into a policy document. And there's no blank page to dread — we can start from your existing roster.

Option A

Build it together

We sit down with your clinical team and design the model collaboratively, so the roster reflects how the unit really runs — not just what the handbook says.

Workshops with charge nurses, registrars and consultants to capture real working rules, not just formal policy.
Staff preferences and constraints — study days, clinics, fixed commitments — built in from day one.
The team sees and shapes the logic, so the roster lands with buy-in instead of resistance.

Option B

Start from your existing roster

Already have a roster that mostly works? We'll take it as the starting point, learn the patterns inside it, and optimise from there — no need to begin from scratch.

Send us your current roster in whatever format you use — spreadsheet, PDF or rostering system export.
We reverse-engineer the rules embedded in it and confirm them with you, so nothing important is lost.
You get to see the improvement — fairer, safer, more efficient — measured against the roster you run today.

Either way, your team stays in the loop. We treat the people on the roster as the experts on their own service — RosterEngine captures that knowledge and does the heavy lifting around it.

Why RosterEngine

AI that does the work. Humans who own the outcome.

In healthcare, the hard part of a roster is the exceptions — the safety, supervision and skill-mix judgements that automated tools get wrong. That's why every RosterEngine roster is engineered and clinically signed off.

Expert-engineered

⚙

A real engineer in the loop

An operations engineer builds and tunes your model, validates the maths, and makes sure the optimisation reflects reality — not a generic template.

AI-powered

◈

Optimisation at scale

Advanced solvers handle the combinatorial complexity instantly, surfacing rosters that are demonstrably fairer, safer and more cost-effective.

Clinician-led

✛

Signed off by a physician

A specialist physician oversees clinical safety — supervision, skill mix and acuity — so every roster is one a clinician would actually stand behind.

Our story

Built by an engineer and a physician.

RosterEngine was founded on a simple idea: clinical rostering is a hard optimisation problem, and it should be solved by people who understand both the maths and the medicine. So that's who built it — an algorithm optimisation engineer and a practising specialist physician, working together.

⚙

Co-founder · The Engineer

The optimisation

An algorithm optimisation specialist with a background in aerospace engineering, applying the same rigour that keeps rockets on trajectory to building rosters that are safe, fair and efficient — at a scale no spreadsheet could reach.

✛

Co-founder · The Physician

The medicine

A practising specialist who has lived clinical rostering first-hand, ensuring every roster respects what matters at the bedside — supervision, skill mix and safety — so the engine produces rosters clinicians trust.

Bespoke · for any department

Built for your department. You stay in charge.

There's no one-size-fits-all roster and no algorithm calling the shots. RosterEngine is tailored to each department — ICU, theatres, ED, wards, radiology, pathology, anything — and the AI works for your team, never the other way around. It does the heavy lifting; your people make the decisions.

Step 1 AI proposes the roster

Step 2 · You Your team reviews & approves

Step 3 Roster goes live

You have the final say
Every roster is yours to approve, adjust or override. The AI proposes — your department decides and signs off. Nothing goes live without a human saying yes.
Your rules, not ours
The roster runs on the constraints, preferences and ways of working you define. We tune it to your department — it never imposes a generic template on you.
Always a person to talk to
Your engineer and clinical lead are real people you can call. When something needs judgement, a human handles it — not an automated reply.

What you get

Designed for the realities of clinical staffing.

Fatigue & wellbeing aware

Rosters that respect rest periods, rotation patterns and safe-hours limits to protect against burnout.

Award & EBA compliant

Complex pay rules, penalties and entitlements are encoded so every roster is compliant by construction.

Fair by design

Unsocial shifts, weekends and on-call are distributed equitably across your team, transparently.

Live re-solving

When someone calls in sick, we recompute a valid, fair roster in minutes — not a frantic manual scramble.

Coverage you can trust

Skill mix and supervision requirements are guaranteed on every shift, signed off clinically.

Cost visibility

See the cost impact of every roster decision, from overtime to agency spend, before it happens.

Flows straight to payroll

Approved shifts, hours, allowances and penalty rates feed directly into payroll — no re-keying timesheets, far less admin and fewer errors at pay run.

Works with your systems

We integrate the roster with your existing payroll and workforce platforms — services such as RosterOn — so it slots into how your organisation already runs.

The roster, engineered end to end.